Purpose

This policy governs overall HIPAA compliance for BizLiá. All personnel of BizLiá must comply with this policy. Demonstrated competence in the requirements of this policy is an important part of the responsibilities of every member of the workforce.

Officers, agents, employees, contractors, temporary workers, and volunteers must read, understand, and comply with this policy.

Assumptions

• BizLiá hereby recognizes its status as a Business Associate under the definitions contained in the HIPAA regulations.
• BizLiá must comply with HIPAA and the HIPAA implementing regulations in accordance with the requirements at § 164.104, § 164.306, and HITECH Act § 13041.
• Compliance with HIPAA is mandatory, and failure to comply can bring severe sanctions and penalties.
• Compliance with HIPAA will strengthen our ability to meet other compliance obligations and, in fact, will support and strengthen our non-HIPAA compliance requirements and efforts.

Policy

• It is BizLiá's policy to become and remain in full compliance with all the requirements of HIPAA.
• It is BizLiá's policy to fully document all HIPAA compliance-related activities and efforts in accordance with our Documentation Updating Policy.
• All HIPAA compliance-related documentation will be managed and maintained for a minimum of six years from the date of creation or last revision, whichever is later, in accordance with BizLiá’s Record Retention Policy.
• All HIPAA compliance-related policies and procedures will be reviewed annually.

 

Administrative

• Risk analysis and management

At BizLiá, we prioritize risk analysis and management as essential components of our HIPAA compliance policy. 

Our commitment to safeguarding sensitive healthcare data begins with a comprehensive risk assessment to identify potential vulnerabilities and threats.

Through proactive risk management strategies, we continuously monitor, evaluate, and mitigate risks to ensure the security and integrity of protected health information (PHI).

BizLiá's risk analysis and management protocols are designed to protect our users' data, maintain regulatory compliance, and uphold the trust placed in our platform. 

We understand that the healthcare landscape evolves, and our dedication to ongoing risk analysis and management reflects our unwavering commitment to HIPAA compliance and data security.

• Sanctions for employees who fail to comply with policies can vary depending on the severity and frequency of the violation. Common sanctions may include verbal or written warnings, suspension, loss of privileges, mandatory training, and, in severe cases, termination of employment. The specific consequences should be clearly outlined in the company's policy handbook to ensure transparency and consistency in enforcement.
• We are committed to regularly reviewing system activity logs to ensure compliance with HIPAA regulations and to detect any unauthorized access or anomalous activity. These reviews help maintain the integrity and confidentiality of protected health information (PHI). 

 

• BizLiá implements strict access controls to ensure that PHI is accessible only to authorized personnel based on their role-specific requirements. Access rights are regularly reviewed and adjusted to maintain the security of PHI and comply with HIPAA mandates.

 

• BizLiá ensures all workforce members receive comprehensive training on HIPAA compliance, including password management, log-in monitoring, and security best practices. Regular training reminders and updates are scheduled to keep security awareness high and compliance integral to our operations.

 

• BizLiá has established robust incident response protocols to address any potential security incidents involving PHI. These protocols include immediate incident assessment, effective containment, eradication of threats, and recovery measures to prevent future occurrences.

 

• BizLiá maintains a well-structured contingency plan that includes data backup, disaster recovery, and emergency mode operation plans, ensuring the availability, integrity, and confidentiality of PHI under all circumstances.

 

Physical

• BizLiá enforces secure access controls to its facilities, ensuring that only authorized personnel can enter areas where PHI is processed or stored. Emergency access procedures are clearly defined to ensure the continuity of critical operations without compromising the security of PHI.
• All devices and computers that handle PHI are secured with strong access controls, encryption, and secure authentication methods. Regular audits ensure that security protocols are consistently followed.
• BizLiá employs stringent measures for physical PHI storage, including secure storage facilities and proper disposal procedures for decommissioned hardware. Data backup procedures are rigorously followed to prevent PHI loss or corruption.

 

Technical

• Each user within BizLiá's systems is assigned a unique identifier that tracks and audits user activity, ensuring that all interactions with PHI are logged and traceable
• Systems are configured to automatically log off users after a period of inactivity, reducing the risk of unauthorized access to PHI from unattended device
• BizLiá ensures that all PHI transmitted over open networks is protected through strong encryption technologies. Decryption keys are strictly managed to ensure that only authorized entities can access sensitive information.
• Comprehensive auditing mechanisms are in place to monitor and record all access and actions taken on applications and backend systems involving PHI, ensuring accountability and transparency.
• Multi-factor authentication (MFA) is enforced across all access points to sensitive data and systems, significantly increasing the security of PHI against unauthorized access.
• BizLiá implements measures to ensure the integrity of PHI, preventing unauthorized alterations or destruction. Integrity controls include checksum verifications and file integrity monitoring.

Enforcement

Failure to comply may result in disciplinary actions up to and including termination of employment for employees or termination of contracts for third parties. 

Revision History